My Top 10 Tools for Business Admin

Operating remotely, I rely heavily on a suite of apps, software, and tools to deliver services efficiently. Over the years, I’ve explored hundreds of tools, but here are my top 10 picks that have significantly impacted how we do business:

the right tools and software can profoundly influence the efficiency and success of your business.

 Top 10

1. Fathom AI Notetaker: An absolute game-changer, Fathom joins online meetings, records them, takes notes, generates meeting highlights, creates actions, and provides links to the relevant parts of the recording. It frees you up to fully engage in discussions without the distraction of notetaking.

2. Chat GPT: Initially a dirty little secret, Chat GPT has become widely used and indispensable. It functions as a chatbot, providing human-like responses and assisting with a variety of tasks including copywriting, content creation, data analysis and business administration. It’s particularly handy for drafting standard operating procedures (SOPs).

3. Loom: This tool allows you to record your screen while showing your face in a small window and recording your audio. Ideal for providing instructions or feedback, Loom simplifies communication, eliminating the need to coordinate schedules for live meetings. This tool is particularly useful when documenting systems and processes as it allows you to include video instructions via a link in your SOP.

4. Canva: A lifesaver for anyone involved in graphic design, content creation and marketing, Canva enables even the least creative among us to produce professional-looking content. It’s perfect for creating social media posts, service brochures, flyers, presentations, and more, with an extensive range of templates available.

5. Notion: The Swiss Army knife of productivity tools! Notion isn’t just a platform; it’s a complete workspace. I use it for everything from CRM and task lists to project management, our company intranet, SOP library and content calendars—all in one place. Whether you’re managing complex projects, tracking client interactions, or planning your next marketing campaign, Notion provides a customisable and flexible framework tailored to your needs. Its capabilities make it an indispensable part of my daily operations. If there’s one tool that has transformed the way I work and brought unparalleled efficiency to my processes, it’s Notion.

The Swiss Army Knife of Productivity Tools

6. Wise Stamp: This tool makes creating professional email signatures a breeze. Wise Stamp’s simplicity allows you to design and implement email footers for your entire team effortlessly and cost-effectively.

7. Be Carded: In today’s digital age, paper business cards are becoming obsolete. Be Carded lets you create a digital business card that can be stored in Apple or Google wallets, allowing easy sharing via a QR code. The interested party simply scans the QR code and your contact details are saved on their phone. Eliminate the chance of your dream client losing your card and increase your chance of winning more work!

Scan my business card for an example

8. Grammarly: Essential for ensuring all written communication is grammatically correct, Grammarly is a must-have across all devices. It enhances professionalism by eliminating errors in spelling and grammar.

9. Linktree: Perfect for platforms like Instagram that limit the number of links in your bio, Linktree consolidates all your important links in one place. It’s also customisable, enabling you to maintain your brand’s aesthetic. Here is a link to mine for an example: https://linktr.ee/stealthofficeservices

10. Doodle: Ideal for scheduling meetings or organising events like the staff Christmas party, Doodle simplifies finding a common time for everyone, saving the hassle of back-and-forth emails.

In conclusion, the selection of the right tools and software can profoundly influence the efficiency and success of your business. What tools are you relying on to operate your business? We’d love to hear your recommendations!

For those in need of expert administrative support, feel free to reach out to us at sarah@stealthofficeservices.co.uk